Competence Matrix
The Competence Matrix is a central component within a competence management system that provides a complete view of an organization's competencies, qualifications, requirements and how they align with job positions. It is a dynamic tool designed to facilitate informed decision-making, ensure compliance with the maritime industry standards, and optimize workforce management.
By using all the components configured by the administrator in the competence section of the safety management system, this ensures the Competence Matrix remains current and aids the organization in various aspects, including:
Strategic Crew Planning: The Competence Matrix assists in strategic crew planning by mapping competencies to the job positions on board. It helps organizations identify competency gaps, plan for future needs, and ensure that the crew members possess the necessary skills to fulfill their roles effectively.
Visibility and Transparency: It offers complete visibility into the competencies available within the organization. This transparency ensures that decision-makers have access to up-to-date information about the crew members qualifications and certifications.
Compliance and Safety: In industries with a high focus on safety, such as maritime, the Competence Matrix plays a crucial role in ensuring regulatory compliance. It helps verify that employees possess the necessary certifications and qualifications required for their positions.
Skill Development: The matrix identifies competency gaps, helping the organization ensure that crew members receive the necessary specific training to fill these gaps and enhance their skills.
Overview
The Competence Matrix overview displays all active users in the system and lists every competence requirement set up for each individual job position (job position under the name of each employee).
At the bottom of the matrix, you'll find a count of fulfilled requirements. The number on the left of the slash indicates the fulfilled requirements, while the number on the right indicates the missing ones. Two rows will be displayed: one for the actual amount and one for the percentage.
You will also have the option to apply or modify several parameters here to further customize the Competence Matrix. These are:
Department
Once you choose a department, the matrix will show only the users who are assigned to that specific department.
Shift
You must select a department before you can specify or make changes in this parameter.
This further customizes the matrix for the selected department, displaying users based on the chosen "Shift" parameter.
Excluded users
From the list currently displayed in the competence matrix, you can remove any users using this parameter. The dropdown menu with employees will also update to match what is shown in the matrix.
Excluded competence
From the list currently displayed in the competence matrix, you can remove any competence displayed using this parameter. The dropdown menu with competence will also update to match what is shown in the matrix. Similar to the excluded user-parameter
Send notifications
Opens a window where you can choose users to send a notification informing them that they have missing competence requirements that need to be registered in the system.
Matrix/Basic
Alters the way the competence matrix is presented; the default view (matrix) is quite detailed, showing the expiration dates of competences.
The basic view simplifies the competence matrix by minimizing the table, and removing the display of competence expiration dates. However, when you hover over each box, you can still see the status of the competences.
Related Articles
Competence matrix for Planned Activities
IMPORTANT NOTICE: To ensure the Competence Matrix functions correctly, it is essential to configure the competence requirements accurately. If the requirements are not set up correctly, you will receive the following message: Competence matrix for ...Competence
The Competence Module is an essential function of the safety management system, and manages a detailed catalog of certifications and competencies pertinent to the organization's operations and roles. It comprises two distinct sections: one for ...Competence Groups
In the "Competence" section, each individual competence must be categorized into a "Competence Group," and this categorization is managed within this section. Competence groups The Competence Group serves as a way to classify and organize individual ...Personal Profile, and competence registration
Details The personal profile serves as a central hub for maintaining and accessing this crucial information. Both users and administrators can access and update the profile as needed, ensuring that the data remains current and accurate. The profile ...Current Personnel on board
Overview This is a list of all currently confirmed employees who are onboard the vessel at this moment.. Name Name of employee. Status Status of employee. Arrival date & time Shows the actual date of arrival for the employee. Planned end date Shows ...