Work & Rest Module – New Functionality

Work & Rest registration is based on a combination of automated time tracking and manual adjustments to handle exceptions and real-life scenarios.

We’ve received feedback that the automated tracking works well for fixed schedules, but that manual adjustments have been more cumbersome.
To address this, we’ve introduced a new drag and drop functionality.

This functionality is only available to onboard administrators, typically the Master and Chief Officer.
Any changes made will be automatically approved when the onboard admin saves them.

There are no changes to the underlying logic used to calculate work and rest compliance.

Drag & Drop Functionality

As an onboard administrator, you now have access to a new view showing all crew members on board for a specific date:
“Daily Work Overview”

In this view, you can take an existing work/rest period and extend or adjust it directly.

To view the full day, including upcoming hours, you can activate the “Show Future” option.

Editing Tools

In the top right corner, you’ll find three tools to help you make adjustments:

• Extend Activities – used to lengthen or shorten an existing work or rest period
• Work – used to add a new work period
• Rest – used to add a new rest period

This allows you to modify existing timelines or insert new periods where needed.

Visual Indicators

When manual changes are made, the system will update the coloring of the timeline, making it clear which entries have been manually adjusted.

Handling Compliance Violations

If your adjustments result in a regulatory violation, the system will notify you.

You can then:

• Continue adjusting the timeline using drag & drop
  

• Or accept the violation and save the entry with a comment
  

Any comment added when saving a violation will be included in the Work & Rest report.

Standard Users

Users without onboard admin privileges will continue to register their time in the same way as before.

Reminders and Closing of Work & Rest Reports

In some cases, companies have experienced challenges getting Work & Rest reports fully signed, for example when a crew member has left the vessel or is otherwise unavailable.

To address this, we’ve introduced:

• The ability to send reminders to crew members
• The ability for a module administrator to close a report if necessary
  Once closed, the report will receive a new status.
• Flow:
  
  
  
  
  

Once closed, the report will receive a new status.

Important Rules

• A report cannot be closed before a reminder has been sent
• When closing a report, the module administrator must add a justification message
  
  
  

CCOM recommends that a non-conformity (NC) is also logged in the reporting module in these cases, as this functionality is intended for rare situations only.

Reopening Reports

If the crew member later becomes available and wants to sign:

• The administrator can reopen the report
• A new signing process can be initiated

Filtering and Sorting of Work & Rest Reports

To make it easier to locate specific reports, we’ve introduced improved filtering and sorting options.

You now have:

• Search fields
• Sorting options

These are available at the top of the overview screen, and will be particularly useful during inspections and audits.