Read Receipts
Read Receipts
Read Receipts are a log function that enables us to document and follow up who has read a document.
This feature makes it easier to see if the crew has read the necessary documentation and present it to external customers and autorities.
This feature makes it easier to see if the crew has read the necessary documentation and present it to external customers and autorities.
Read Receipts are enabled on each department/vessel separately
Read Receipts offer the following functions:
| Function | Description |
Append Recipients | Enables you to define who will be affected by a read receipt |
Delete read receipt | Enables you to delete an existing read receipt |
Cancel read receipt request | Option to remove a user from a read receipt list |
Overview of users affected by read receipt | The Read Receipts page provides an overview over all users affected as well as definitions of what Departments, Job Positions, Job Position Groups and Roles have been assigned the receipt |
User count | A counter to easily see how many of the assigned users have read the defined document |
How to use Read Receipts
How to enable Read Receipts
Editing and reviewing Read Receipts
How to use Read Receipts
How to use Read Receipts
When Read Receipts are enabled we will be met with a new button on the Documents page.
To assign a user a read receipt you have 3 options.
- You can assign it when saving the document and increasing the revision number.
- Assign upon creation of a new document
- Assign from a revision
You can see an example of this below, when we create a new document:
When a user has been assigned a read receipt they will get a pop-up in their Dashboard to easily navigate to and read the document.
How to enable Read Receipts
How to enable Read Receipts
To enable Read Receipts we must first navigate to the settings page for documents. We will navigate as shown below:
Admin Settings → Document → Settings → Read Receipts
Admin Settings → Document → Settings → Read Receipts
To enable the function we select Edit and click on "Enable read receipts for the current department"
When the Read Receipt function is enabled on a department, a log will be kept as to whom enabled the funtion.
Editing and reviewing Read Receipts
Editing and reviewing Read Receipts
By navigating into the menu structure we can assign a read receipt to a user by selecting the Append recipients button.
Here we will be able to select the job positions and departments we want this receipt to affect.
Looking further down the page we can see the assigned users and their status, as well as removing any users we don't want to get the read requirement.
Here we will be able to select the job positions and departments we want this receipt to affect.
Looking further down the page we can see the assigned users and their status, as well as removing any users we don't want to get the read requirement.
Read Receipts on User Profiles
On the Profile page each user can check their Read Receipts shown as a log of all assigned and read read receipts
These can also be found in through the Users & Pax page in admin settings.
The page gives an overview of your allocated documents to read and makes it easy to check and follow up on document updates.
This helps the crew stay within compliance standards and makes audits easier to perform.
The overview saves time by simplifying the verification process and reduces manual follow-ups.
Filters for Read Receipts
Read Receipts offers filter options to simplify auditing of compliance in adherence to company policies.
These can be set for the overview to narrow the search criteria and simplify the view to only show what is relevant to us.
These can be set for the overview to narrow the search criteria and simplify the view to only show what is relevant to us.
Filter option | Description |
Pending | Read receipts allocated but not yet read by the user |
Read | Document confirmed read by the user |
Cancelled | Read Receipt allocated, but has since been removed |
Related Articles
Arbeids- og Hviletid – Brukerveiledning for administrator
Arbeids og Hviletid – Funksjonalitetsbeskrivelse Bakgrunn Modulen for Arbeid og Hvile (A&H) er utviklet for fartøyavdelinger (ikke landbaserte avdelinger). Den oppfyller kravene i norsk lovgivning, slik de er beskrevet av Sjøfartsdirektoratet ...Work & Rest – Admin Flow User Manual
Work & Rest – Functionality Description Background The Work & Rest (W&R) module is designed for vessel departments (not land-based). It meets the requirements of Norwegian legislation, as described by the Norwegian Maritime Authority (Regelverket om ...Privileges Editor
Notice: This article is incomplete! Stay tuned for more content... We update our articles continously. 1. Introduction and background The Priviledge Editor allows you to manually control what priviledges or access rights should be associated with ...Work & Rest flow (Templates, administrator)
Work and Rest functionality description Functionality The W&R module is tightly knit together with the crewing module. The Crewing Module has 2 variations, where one is activity based and the other is trip based. We have decided to treat them very ...Tasks
Overview This table simplifies the monitoring and management of any tasks, ensuring that important tasks are performed on time and in compliance with regulations. It also allows for easy identification of any overdue tasks. Description The Tasks ...